2022 Hawaii Tour
Aloha All-City Band Current Members and Alumni,
As you are aware, Friends of All-City Band has been working for the past two years on a Friends of All-City trip to Hawaii that has twice been rescheduled due to Covid. Now that we have vaccinations and states reopened, we are looking forward to the trip happening in the Summer of 2022. Most of the participants in the tour are individuals who signed on when we initially scheduled it back in 2019 for Summer 2020, but we will be accepting new registrations for the next four weeks to fill out the ensemble and replace those who had to drop from the tour due to the two-year delay. We do not anticipate a new fundraising campaign since this is a reschedule of the previously
The trip is a 6 day/5 night performing tour to include a clinic with a military or distinguished band clinician, a performance in the Kailua Independence Day Parade, and a performance at the Pacific Historic Parks Visitor Center at the Pearl Harbor National Memorial (The entire itinerary is pending confirmation and subject to change).
Please note this is not a district sponsored activity. This is a Friends of All-City Band sponsored event offered to current and former members of the band. Students and alumni would be performing together as a joint 70th anniversary varsity-alumni band. Students will be housed separately from alumni. Pricing assumes quad occupancy for students. Double occupancy for chaperones and alumni.
Listed below and on the reverse are all the pertinent logistical details regarding the tour along with the attached most recent draft of the itinerary. To sign up for the tour please return the completed and signed registration form to staff by Saturday July 24th (Band Jam). The first deposit will then be due August 11th with subsequent trip payments due in October, January, March, and May. A link will then be emailed out to participants to make their trip deposit electronically. All subsequent payments will either be made electronically through the website or by mailing a check to the Friends of All-City at P.O. Box. 2872 – Seattle WA 98111.
TENTATIVE SCHEDULE OF EVENTS: (events are likely to change based on availability)
Thursday, June 30th – Depart Seattle, WA on scheduled air service to Honolulu, HI. Arrive at Honolulu International Airport. Transfer to your Waikiki hotel for check-in. Meet your Tour Manager, who will escort you through the duration of your activities. Evening Welcome Pizza Party and overnight.
Friday, July 1st – Breakfast at a local restaurant. Travel out to Oahu’s most famous landmark, Diamond Head, and experience the exhilarating climb to the summit. An expert guide will direct you up to the 763 ft. summit for a spectacular panoramic view
Lunch on own. Clinic with a Military or distinguished band clinician (pending conformation). Evening scavenger hunt through Waikiki that will provide knowledge of its history and culture. You’ll be separated into teams with chaperones (who must participate), given a treasure map, a clue sheet, and a dinner allowance. Return to your hotel for overnight
Saturday, July 2nd – Breakfast at a local restaurant. Depart for Polynesian Cultural Center, you will take an adventure into the cultures of Polynesia as you visit the seven villages that represent the islands. Enjoy the shows at a leisurely pace during the day and don’t forget to stop and catch an IMAX Movie of your choice. Lunch on own. Attend an Authentic Hawaiian Luau where you will be doing the hula, enjoying traditional Hawaiian foods, music, and entertainment. Return to the hotel for an evening on your own
Sunday, July 3rd – Breakfast at a local restaurant. Depart for Pearl Harbor and the USS Arizona Memorial. Today you will learn one of our country’s most valuable history lessons - how men and women gave their lives on December 7, 1941 “The Day of Infamy”. Eat lunch under the shade of Monkey Pod Trees. During lunch, you will have an educational presentation by a WWII Historian. Performance at the Pacific Historic Parks Visitor Center as part of the National Festival of the States. After your performance gather for an uplifting flag folding ceremony Panoramic drive including The National Cemetery of the Pacific (Punchbowl), Washington Place which is the Governor’s Mansion, the State Capitol Building, Iolani Palace and the King Kamehameha Statue. Evening Japanese style dinner. Watch as your Teppanyaki Chef prepares Japanese Steakhouse beef and chicken for you to enjoy. Return to the hotel for overnight
Monday, July 4th – Breakfast at the hotel. Perform in the Kailua Independence Day Parade. Lunch on own in Kailua Town, Aikahi, or Enchanted Lake. Afternoon at leisure. Your tour manager can help you arrange activities such as sailing, surf lessons, parasailing, or rain forest waterfall hiking at an additional cost, or you can go shopping or spend time on the beach. Enjoy a beach BBQ dinner as you listen to Hawaiian Ukulele Music. Return to your hotel for overnight.
Tuesday, July 5th – Breakfast at a local restaurant. Morning at leisure to finish souvenir shopping or enjoy the beach. Transfer to the airport for return flight
ACCOMMODATIONS – Currently based on deluxe hotel accommodations at the Hilton Garden Inn
AIR – Round trip air transportation from Seattle WA. Air fares are subject to change pending space availability at time of booking.
COACH TRANSPORTATION – Local coach transfers to all activities listed in itinerary.
MEALS – Two meals per day (as noted in the itinerary) including breakfast and dinner. One deli style lunch is also included at the USS Missouri. Breakfast is not included on the day of arrival and dinner is not included on the day of departure.
TOUR MANAGEMENT – One full time professionally-licensed Tour Manager on each motor coach who meets the group upon arrival and remains until departure to guide all excursions, maximize use of time, and enhance the educational value.
ENTRANCE FEES – Entrances are included to all sights listed on the Tour itinerary.
T-SHIRTS – One souvenir Hawaii T-shirt for each participant.
GRATUITIES – Tips and taxes are paid to Tour Managers, local coach drivers, and hotel personnel.
INSURANCE – Liability and travel insurance as outlined in the MCI brochure.
EXCLUSIONS – Instrument rental, if needed. Transportation to/from Seattle airport. Airline luggage fees. Difference between current and actual costs for airline taxes and the estimated fuel surcharge, if applicable.
STUDENTS: $2600.00 (quad housing)
CHAPERONES/ALUMNI: $3000.00 (doubles housing)
Terms & conditions for participation in 2022 Hawaii Tour with Marcus Pimpleton and the Friends of All-City Band. Reservations cannot be guaranteed unless payments are made by the due dates. If there is a waitlist, waitlisted participants may replace participants who are not current in their payments. Minimum payments must be made according to the schedule below. Families wishing to pay ahead of schedule or to make larger payments up front may do so.
PAYMENT DUE DATES: STUDENT AMOUNT (assumes quad housing) / CHAPERONE/ALUMNI AMOUNT (assumes double housing)
Deposit – Thursday, August 12, 2021 – $500.00 / $600.00
Payment Number 1 – Thursday, October 7, 2021 – $500.00 / $600.00
Payment Number 2 – Thursday, January 6, 2022 – $500.00 / $600.00
Payment Number 3 – Thursday, March 3, 2022 – $500.00 / $600.00
Final Payment – Thursday, May 5, 2022 – $600.00 / $600.00
Payments 60 days late may be charged a 5% late fee. Travelers not paid in full by final payment date may be unable to travel. Late additions subject to space availability and additional fees. Payment must be made for additional fees and to bring payments current at time of add. Cancellations and cancellation fees: Due to unrecoverable costs incurred by Friends of All-City Band, long before our groups ever depart, cancellations will be processed per the following policy. Friends of All-City Band reserves the right to decline, accept, cancel or retain any tour participant from the tour at any time. Cancellation may occur if payments are behind. ALL requests for cancellation and requests for refund must be submitted in writing and signed by the parent or guardian. Cancellation fees will be retained according to the schedule below. These fees will be increased by any non-refundable deposits made on behalf of the traveler, which can include airline cancel fees, cruise fees and non-refundable show tickets. No shows will receive little or no refund.
Cancellation Fee Schedule: (Subject to change as deposits to vendors are made)
IF CANCELLATION OCCURS ON OR AFTER… THIS CANCELLATION FEE APPLIES…
September 8, 2021 – $100.00 per person
November 8, 2021 – 10% per person, of total tour costs
February 8, 2022 – 25% of total tour costs
March 23, 2022 – 50% of total tour costs
May 13, 2022 – 100% of total tour costs
Trip Coordination – Travel will be arranged by Music Celebrations International (MCI). Payments for the tour are being handled through Friends of All-City Band.
Liability Insurance – $3M MCI Tour Liability Insurance coverage for MCI arranged services (motor coach, flights, guides, hotels, etc.)
Travel insurance – Individual travel insurance coverage is included in all MCI programs with MCI arranged airline transportation.
• $10,000 – Travel Accident
• $1000 – Medical Expense
• $300 Baggage Coverage
• $600 – Trip Cancellation/Interruption/Delay
Price: Trip price may fluctuate due to price changes from the airlines, from transportation companies or from other vendors. In addition, this price is based on a minimum number of travelers. Should the group fail to meet the required minimum number, your price may change. However, it is our goal to accomplish this trip at the price quoted. To that end, trip components may change to maintain or minimize any projected price increase.
Photo Release: Signature on the enrollment form grants Friends of All-City Band the right to photograph my dependent or myself during the course of this trip and use the photo and or other digital reproduction of him/her/me or other reproduction of his/her/my physical likeness for publication processes, whether electronic, print, digital or electronic publishing via the Internet, and waives any rights of compensation or ownership thereto. Travel without signature implies permission granted.
Acknowledgement of Risks: By signing this agreement, the parent or guardian or adult traveler acknowledges that there are inherent risks in traveling and touring, and participation in the activities included on this tour and the parent, guardian or adult traveler voluntarily assumes these risks.
General: The itinerary described may be changed by Friends of All-City Band or its vendors. It is our intention to accomplish all of the items described in the itinerary, but the itinerary may be changed due to unforeseen circumstances or at the discretion of the tour leader and organizer to accomplish a better tour. No warranties or representations apply to this tour. Friends of All-City Band reserves the right to substitute specified transportation, accommodations or any other tour component with reasonably equivalent or available properties or services. Each tour begins with the air/motor coach departure from the gateway and ends upon completion of the return of the air/motor coach back to the gateway. The length of the tour does not include any stay-ahead or stay-behind option periods. Friends of All-City Band is not responsible (in the absence of its own negligence) for personal injury, property damage, or loss of earnings. Friends of All-City Band is not responsible for events beyond its control, such as (without limitation) acts of God, war (whether declared or undeclared), airline scheduling, social or labor unrest, mechanical or construction failures or difficulties, diseases, local laws, climatic conditions, abnormal conditions or developments, or any other actions, omissions, terrorist activities, strikes, or government restrictions; or for any event or loss or damage whatsoever caused by persons not controlled by Friends of All-City Band, such as (without limitation) for the employees of airlines, railways, bus companies, hotels, theme parks, and sub-contracted agents or tour operators. This may include additional costs associated with airline cancellations and re-scheduling such as overnight hotel, meals and transportation. Tour may be canceled in the event of instability in a destination. Cancellation will be based on U.S. State Department travel warnings. Friends of All-City Band is not responsible for locating lost property. No responsibility is incurred by Friends of All-City Band for loss of passports, airline tickets, or other documents, or for loss of or damage to luggage or any other passenger belongings. In the case of a lost airline ticket, the participant is solely responsible for meeting the airline’s requirements (both logistical and financial) for ticket replacement. In the event of any dispute arising under or related to this agreement, the parties agree that the prevailing party shall be entitled to its costs and reasonable attorneys’ fees. The parties to this agreement stipulate that this agreement shall be considered to have been entered into and performed in Seattle, WA and that any interpretation of the terms of this agreement shall be made under Washington law, and that any action arising from or related to this agreement and the services provided hereunder shall be commenced in Seattle, WA. Participants who require special assistance for personal needs should be accompanied by an able companion, and need to inform Friends of All-City Band at the time of enrollment.